Do Employees Benefit From a Second Screen?

Make multitasking easier

One of the main benefits of a second screen is the ability to keep multiple applications or documents visible at the same time.

For roles that involve switching between spreadsheets, emails, browser windows and other systems, an additional screen can reduce the need to constantly minimise and reopen applications.

Working across two monitors tends to help most with tasks that involve comparing information or pulling from several sources at once.

The benefit is less about having more screen space for its own sake and more about reducing the friction involved in switching between different tasks.

Support a more ergonomic setup

A second screen can also improve the ergonomics of a laptop-based workspace.

Working directly from a laptop for long periods often means looking down at a relatively low screen. An external monitor positioned at the correct height allows the screen to sit closer to eye level, helping create a more natural head and neck position.

For employees working at a desk for much of the day, this can be a more comfortable setup than relying solely on a laptop screen.

Reduce visual strain

An appropriately sized, well-positioned monitor can make extended periods of screen-based work more comfortable.

Features such as flicker-free technology, adjustable brightness and low-blue-light settings can help create a more suitable viewing environment. Screen positioning also matters: glare, excessive brightness and an unsuitable viewing distance can all contribute to eye discomfort.

A second screen doesn't automatically solve these issues, but it can be part of a better-designed workstation.

Consider the cost and longevity

Monitors are generally durable pieces of workplace equipment.

Unlike laptops, they don't have batteries that degrade over time and typically have fewer components that require replacement. A good-quality business monitor can therefore remain part of a workstation for several years.

For businesses building consistent office and remote setups, this can make monitors a relatively straightforward investment compared with equipment that needs to be replaced more frequently.

Is a second screen right for every employee?

Not necessarily.

The value of a second screen depends largely on the employee's role and working habits. An employee regularly working with data, design files, financial information or multiple software platforms may benefit considerably, while a role involving simpler, single-application tasks may not require one.

The same principle applies to remote and office-based employees. The right setup should reflect the work being carried out rather than assuming that every employee needs identical equipment.

Where Ooodles fits

A monitor is one part of a wider IT setup. Laptops, monitors and accessories all need to be procured, assigned, tracked and eventually replaced or redeployed.

Ooodles brings every device, employee, contract, and invoice onto one platform, with the full device lifecycle — delivery, collection, data erasure and redeployment — managed in-house throughout.

For HR and Ops teams, this means equipment can be managed alongside employee records, contracts and invoices, without relying on separate spreadsheets and manual updates as the business grows.

FAQ

Is a second screen worth it for employees working from home?

It can be, particularly for employees who spend significant time working across multiple applications or documents. A second screen can also help create a more ergonomic desk setup when combined with a suitable laptop stand, keyboard and mouse.

Does a second screen increase productivity?

It can for certain types of work. Research has found productivity improvements when employees need to work across multiple applications or sources of information, although the benefit varies depending on the role and task.

Should every employee have two screens?

Not necessarily. The most suitable setup depends on the employee's role, working environment and the applications used regularly.

Is a monitor better than using a laptop screen?

An external monitor can provide a larger display and can be positioned at a more ergonomic height. For employees working at a desk for extended periods, it can therefore be a useful addition to a laptop-based setup.

What other equipment should be considered alongside a second screen?

A suitable laptop stand, external keyboard and mouse can help create a more ergonomic workstation. Desk setup, screen height, lighting and seating should also be considered as part of the wider workspace.